The U. Department of Labor requires federal contractors to submit copies of the weekly payroll statement to the federal agency that contracts the work. The preferred form for submitting weekly payroll statements is the WH form , as provided by the U. Department of Labor. You can use a different form that includes identical wording and information. The statement of compliance says that the attached payroll report is correct and complete and that all covered workers have been paid in accordance with the requirements of the Davis Bacon Act.
Department of Labor provides assistance to contractors and subcontractors, including the preparation and submission of certified payroll reports. The DOL and contracting agencies review certified payroll reports and statements of compliance in order to monitor that wages are being paid accurately. You may also be asked to take a voluntary survey to help determine prevailing wages in your area. The DOL has increased its scrutiny of compliance in recent years.
Contractors who willfully violate the Davis Bacon Act can be terminated, barred from government contracts, or have payments withheld. Anyone submitting false or incorrect certified payroll information can be subject to criminal or civil prosecution.
This includes fringe benefits as well. The DBA is a highly complex piece of legislation that includes certain exemptions such as workers who own a certain percentage of the company doing the work. Alternatively, you can enlist the help of experts like Foucault who can simplify the process for you. Generally, any employer who has laborers or mechanics working on a federal project will need to submit certified payroll. In some cases, there may be exemptions so you need to familiarize yourself with the laws.
The WH Payroll form is an official statement of compliance that must be signed by the contractor, subcontractor, or the person responsible for the supervising of payroll. It is a very detailed report and any mistakes or errors - whether intentional or accidental - can lead to severe penalties. Foucault says some states require additional or different types of reports so you should check with state requirements. The Department of Labor offers extensive instructions on how to fill out your certified payroll report manually.
The information you will need includes:. To submit the form manually, you can download the pdf provided by the DoL and simply handwrite the information or use a pdf editing software to enter it with your computer.
Foucault says they see a variety of mistakes when it comes to certified payroll. The most common being just not understanding the data necessary to provide accurate, proper reports. Properly tracking data is critical to having your certified payroll report done correctly. Another common mistake is not having the data properly tracked. Technology, he says, is an incredibly powerful way to prevent this - and many other - common mistakes.
Penalties for violation of Davis Bacon can range from forced payment of back wages to withholding funds on projects, to contract termination, and even being banned from bidding on all government contracts for three years. If you have question about complying with Davis Bacon and Davis Bacon pension plans please browse our website or contact us anytime. Email: dbpa davisbacon. Employer Login.
What is Certified Payroll? Three Fast Facts About Certified Payroll Federal Form WH is the certified payroll form that must be filled out for Davis Bacon jobs and it must be completed with the most current and accurate information regarding the company, employees, contracts, and projects.
Certified payroll reporting requirements are extensive and can be confusing and complicated. When filling out certified payroll it is extremely important to do so carefully as there are stiff penalties for wrong reporting.
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