They negotiate contracts with suppliers and coordinate plans with the venues staff. They may also organize speakers, entertainment, and activities.
Meeting, Convention, and Event Planners: Salary, career path, job outlook, education and more Education Required Most meeting, convention, and event planners need a bachelors degree. Although some colleges offer degree programs in meeting and event management, other common fields of study include communications, business, and business management.
Although the CMP is not required, it is widely recognized in the industry and may help in career advancement. Meeting, convention, and event planners search for potential meeting sites, such as hotels and convention centers. They consider the lodging and services that the facility can provide, how easy it will be for people to get there, and the attractions that the surrounding area has to offer. Planners may also consider whether an online meeting can achieve the same objectives as a meeting that requires attendees to gather in a physical location.
Once a location is selected, planners arrange the meeting space and support services, such as catering and interpreters. They negotiate contracts with suppliers and coordinate plans with the venue's staff. They may also organize speakers, entertainment, and activities. Meeting planners plan large meetings for organizations.
Healthcare meeting planners specialize in organizing meetings and conferences for healthcare professionals. Corporate planners organize internal business meetings and meetings between businesses. These events may be in person or online, held either within corporate facilities, or offsite to include more people. Convention planners plan conventions and conferences for organizations.
Association planners organize annual conferences and trade shows for professional associations. Convention service managers work for hotels and convention centers. They act as liaisons between the meeting facility and the planners who work for associations, businesses, and governments. They present food service options to outside planners, coordinate special requests, and suggest hotel services that work within a planner's budget.
Event planners arrange the details of a variety of events. Wedding planners are the most well known, but event planners also coordinate celebrations such as anniversaries, reunions, and other large social events, as well as corporate events, including product launches, galas, and award ceremonies.
Nonprofit event planners plan large events with the goal of raising donations for a charity or advocacy organization. Events may include banquets, charity races, and food drives. Meeting, convention, and event planners hold about , jobs. The largest employers of meeting, convention, and event planners are as follows:. Meeting, convention, and event planners spend time in their offices and at event locations, such as hotels and convention centers.
They may travel regularly to attend the events they organize and to visit prospective meeting sites. The work of meeting, convention, and event planners can be fast paced and demanding. Planners oversee many aspects of an event at the same time and face numerous deadlines, and they may coordinate multiple meetings or events at the same time. Most meeting, convention, and event planners work full time.
As major events approach, they often work additional hours to finalize preparations. During meetings or conventions, planners may work on weekends and for more hours than they usually work in a day. Most meeting, convention, and event planning positions require a bachelor's degree.
Most meeting, convention, and event planners need a bachelor's degree. Those arranging conventions for government agencies must be familiar with policies for arranging lodging and getting access to equipment for government workers. Convention service managers, individuals who manage venues where conventions are held, work with convention planners to prepare venues for meetings.
In some cases, they make recommendations for different options to be made available to conventions goers such as food, lodging, or entertainment options to ensure convention attendees have an enjoyable experience. Meeting planners preparing conventions for smaller companies have more responsibilities than other planners, often planning every detail of a convention. Since they have so many responsibilities, they must be able to multi-task.
Convention planners preparing events for large companies often specialize in one aspect of a convention. For example, some specialize as convention coordinators, taking responsibility for convention logistics, and other planners specialize in coordinating training exercises to educate convention attendees. Large companies sponsoring meetings with many attendees usually hire multiple planners that each specialize in separate convention details.
Work environment. Convention and meeting planners have fast paced jobs, and depending on one's perspective, it can either be invigorating or stressful. They coordinate multiple tasks at once, must meet deadlines, and manage several staff members with different responsibilities.
Planners spend most the day in their offices, but at the time of the convention, they are usually found at the venue conducting their work. Most planners travel extensively, attending conventions and visiting potential convention venues. Planners working for companies located regionally usually travel to venues in the same region while those working for international companies often travel abroad. Many planners work more than 40 hours during weeks conventions are held and fewer hours after conventions are completed.
A meeting and convention planner may be employed by the company or organization sponsoring the event or by a convention-service company, tourism bureau, travel agency, hotel, or resort. The planner specifies the type, scope, and budget of the convention, finds possible accommodations and activities, makes the necessary arrangements, and promotes the event to potential participants.
Often a planner who works for an organization will work with another planner who works for a convention center. Meeting and convention planners come from a variety of backgrounds including public relations and communications, travel and tourism, and hotel and restaurant management.
Training programs are sometimes available through professional associations and travel agencies. A college education is not necessarily required, although a bachelor's degree in hospitality management, meetings management, marketing, or public relations can be helpful.
Because a planner negotiates contracts with hotels, convention centers, and other suppliers, knowledge of financial documents and financial systems is becoming more central to the job. With more companies expanding globally, familiarity with foreign languages can be a plus, too.
For those who work for state, county, or city tourism bureaus, a thorough knowledge of the area and its resources is required.
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